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Types of records

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Types of records

The City holds many types of records prepared for or used in the transaction of public business, for example

  • Personnel records concerning employees and officials of the City
  • Records of contracts into which the City has entered
  • Correspondence of City employees and officials

If you are unsure whether the City has the record(s) you seek, please contact us by email at, by phone at 434-970-3129, by FAX at 434-970-3890 or by US Mail at PO Box 911 Charlottesville, VA 22902

Commonly used exemptions

The Code of Virginia allows any public body to withhold certain records from public disclosure.  The City commonly withholds records subject to such exemptions, for example:

  • Personnel records (§ 2.2-3705.1 (1) of the Code of Virginia)
  • Records subject to attorney-client privilege (§ 2.2-3705.1 (2)) or attorney work product (§ 2.2-3705.1 (3))
  • Vendor proprietary information (§ 2.2-3705.1 (6))
  • Records relating to the negotiation and award of a contract, prior to a contract being awarded (§ 2.2-3705.1 (12))