Thank you for considering the Charlottesville Parks and Recreation facilities as possible sites for your special event or meeting. We offer a variety of different spaces available for rental at Carver, Key, and Tonsler Recreation Centers.
Our Recreation Centers are excellent venues for:
Reservations are accepted up to one year in advance and no later than 30 calendar days before event, on a space available basis. Reservations are processed on a first-come, first served basis.
Facility rental reservations are not guaranteed until payment is received, and the application form signed by the legally responsible party and the specified deposit that will be credited towards your rental fee.
Rental activities must not disrupt other activities in the facility.
There is a two hour minimum rental for all spaces.
Smoking is prohibited on the entire Jefferson School City Center property.
A Kitchen is available for use in conjunction with the
multi-purpose room. Appliances are available to keep food refrigerated or warm.
Room capacity determines the maximum number of permitted attendees. By building code the listed capacity cannot be exceeded at any time and will be enforced by staff on duty. Violation of the capacity will result in loss of deposit and termination of the event.
All setup and cleanup must be done within the designated rental time.
Parks and Recreation staff will be responsible for setting up tables and chairs according to the layout selected by the Renter.
Renters may be responsible for providing insurance depending upon the nature of the event.
Rental cancellations must be made within 30 calendar days of the rental date to receive a full refund of the rental fee. Rental deposits will be forfeited.
If a rental is cancelled due to an emergency, a facility closure or closure due to Inclement Weather, the Renter will have the option to receive a full refund or reserve another date.
All rental events that include alcohol will require security. The City will provide security and costs will be include in the fee. There are no exceptions to this provision.
Parks & Recreation reserves the right to require security for rentals, depending upon the nature of the event.
A damage deposit up to $500 may also be required depending on the nature of the event and will be due 15 calendar days prior to the event. All checks will be deposited and credit cards will be processed. Should there be damages exceeding the damage deposit, the renter will be responsible for 100% of the cost of repairing the damages.