Vendor Information

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Vendors who choose to do business with the City of Charlottesville are required to complete a Federal Form W-9, Request for Taxpayers Identification Number. The City is required by the Internal Revenue Service (IRS) to collect this information to meet IRS filing regulations.  Vendors receiving $600 or more in payments in a calendar year will receive a Form 1099 Misc., Miscellaneous Income. Vendors submitting invoices to the City must have a current Federal Form W-9 on file with the Finance Office.  Click here for Federal forms

Invoices approved by a City of Charlottesville Department for goods or services purchased must be submitted to the Finance Department on Monday of each week, for approval and processing for a check on the Friday in that week.

Deadlines: Due to holidays,  the deadline for submitting invoices and the date the checks are mailed may change.  This information will be listed for City Departments on e-mail under announcements and for Vendors on this web site.