To Vote by Absentee Ballot, Please Follow These Steps:
Make sure you are eligible to vote absentee by one of the acceptable reasons below.
Decide whether you want to vote absentee by mail or in person by examining factors such as your ability to get to the Voter Registration Office and the proximity of the election. We generally recommend that anybody wishing to vote absentee within 10 days of the election vote absentee in person if at all possible. (More information is below).
Download the Virginia Absentee Ballot Application and complete ALL fields, including the applicable reason, whether or not you need assistance casting your ballot, and all requested personal information. The application is also available in the Voter Registration Office.
Return the application to the Office of Voter Registration. If you are voting absentee by mail, we must receive your application NO LATER than 5:00PM on the Tuesday before the election. If you are voting absentee in person, you must do so NO LATER than 4:30pm on the Saturday before the election in the Office of Voter Registration. If you voted in person, you have finished the absentee voting process.
The Following Steps Apply to Absentee Voting By Mail ONLY
Look for your Absentee Ballot in the mail. If you don't receive your ballot within a week, please call the Voter Registration Office at (434) 970-3250.
Once you receive your ballot in the presence of a witness mark it as you see fit, then seal it in the envelope "B" provided. Be sure to completely fill out the envelope "B", sign it, and get your witness to sign it.
Once your ballot has been voted, and the envelope signed and witnessed, mail or personally return your ballot to the Charlottesville Electoral Board. (A voted ballot may not be personally returned by a person other than the voter. That will invalidate it.) We must receive your voted ballot NO LATER than 7:00PM on Election Day for it to be counted.
Acceptable Reasons for Voting Absentee:
A student, or the spouse of a student attending school outside the City of Charlottesville.
A person who will be away from the city on business or vacation.
A person who is unable to vote in person because of a disability or illness, or the primary caretaker of a confined family member.
A person confined awaiting trial.
A member of an Electoral Board, a Voter Registrar, an Officer of Election, or Custodian of Voting Machines.
A person with a religious obligation.
An active duty member of a U.S. Armed Forces or the U.S. Merchant Marine, their spouse and dependents.
A person temporarily residing outside the continental limits of the United States.
A person that will be at their workplace and commuting for 11 or more of the 13 hours the polls are open.
The Office of Voter Registration recommends that any voter wishing to vote absentee within ten days of the election do so in person at the Voter Registration Office. Voting absentee in person is a "one-stop" process, where you apply for, are issued, and cast your ballot all at the same time. This method ensures that your ballot is received by the deadline of 7:00PM on Election Day and removes your reliance on the Post Office to deliver your ballot in time. The in person process is hassle free and is available to any voter who is eligible to cast an absentee ballot beginning 45 days before all regularly scheduled elections.
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