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Below are the bids and proposals currently being solicited and the closing dates for each, and sole source postings. They can be downloaded directly from this site or you can request a copy by phone, fax or email to Procurement and Risk Management Services. If you download a bid or proposal it is strongly recommended that you notify us which bid or proposal you've downloaded along with your name, address, phone and fax numbers, and email address so that we can notify you of any addenda issued. Bidders are cautioned to be certain that they have the latest version of the request for bid or proposal before submitting. The recipient of any downloaded documents from this website who does not notify us as stipulated above assumes full responsibility for checking for any subsequent addenda. Addenda will be added to the website as soon as possible after they are issued. The City assumes no responsibility for informing recipients of downloaded documents or changes to original documents and it is the sole responsibility of those businesses to insure that they have copies of any addenda.

For Charlottesville City Schools bids and proposals currently being solicited click on the following link:
http://charlottesvilleschools.org/RFPs 


BID/PROPOSAL #
DESCRIPTION
DUE DATE
RFP# COACHING & FACILITATION SERVICES/18-28

COACHING AND FACILITATION SERVICES
Questions shall be directed in writing to Vernice Grooms at purchasing@charlottesville.org.

12/21/2017
2:00 PM 
 RFP #ONLINE LANGUAGE DATABASE/18-29  ONLINE LANGUAGE DATABASE
Questions shall be directed in writing to David Bakhshaee at purchasing@charlottesville.org.

NO PRE-PROPOSAL CONFERENCE SCHEDULED
12/13/2017
2:00 PM 
 RFQ #JMRL 2017-SC Desk

 SCOTTSVILLE LIBRARY CIRCULATION DESK
Questions shall be directed in writing to William Lyons at wlyons@jmrl.org. 

11/30/2017

4:00 PM

IFB#MINOR BRIDGE REPAIRS/18-30

BIDDER'S LIST

ATTACHMENT A

ATTACHMENT B

 MINOR BRIDGE REPAIRS BELMONT BRIDGE (#1801)
Questions shall be directed to Crystal Weller in writing at purchasing@charlottesville.org.

NO PREBID IS SCHEDULED.

 11/27/2017
2:00 PM 

 IFB #TRANSIT CUMMINS ENGINES/18-25

NOTICE OF CANCELLATION

 TRANSIT CUMMINS ENGINES
Questions shall be directed in writing to David Bakhshaee at purchasing@charlottesville.org

CANCELLED 
IFB#CHS TRACK REPLACEMENT/18-24

Bid Drawings are available on the City's FTP site:
ftp://cvilleftp2.charlottesville.org/facilities
Username: facilitiesuser
Password: up10@d1ng

Go to folder: IFB # CHS TRACK REPLACEMENT 18-24
(may have to open the page in Internet Explorer) and copy the drawing file (do not attempt to open from the Citys FTP site).

ADDENDUM #1

CHARLOTTESVILLE HIGH SCHOOL TRACK & FIELD REPLACEMENT
Questions shall be directed Tim Breitenbach in writing at breitenbach@charlottesville.org.

A pre-bid meeting has been scheduled for November 1. 2017 at 10:00 AM, see IFB for details.
11/30/2017
2:00 PM 
 NOTICE OF INTENT TO AWARD  SOLE SOURCE #18-05 FOR ALAN TYE AND ASSOCIATES FOR PARTS AND REPAIRS TO STERTIL KONI WHEEL LIFTS 11/25/2017 
IFB#CITY HALL CONFERENCE ROOM RENOVATION/18-17

BID TAB

NOTICE OF AWARD
CITY HALL CONFERENCE ROOM RENOVATION
Questions shall be directed to Scott Hendrix in writing at hendrix@charlottesville.org.
CLOSED 

 RFP# REPORTER SYSTEM 18-18


 CIRCUIT COURT REPORTER SYSTEM
 Questions shall be directed to David Bakhshaee in writing at   purchasing@charlottesville.org. 
 CLOSED

 IFB#NELSON/NORTHWOOD  
 IMPROVEMENTS/18-16

 BID TAB - UPDATED

 NELSON/NORTHWOOD IMPROVEMENT PROJECT
Questions shall be directed to Crystal Weller in writing at purchasing@charlottesville.org.

CLOSED

IFB#ON-CALL TRAILS COURTS/18-15

Bid Tab

ON-CALL TRAILS, COURTS & SIMILAR AREAS IN PARKS CONSTRUCTION AND REPAIR SERVICES
Questions shall be directed to Vernice Grooms in writing at purchasing@charlottesville.org.

CLOSED
RFP#FONTAINE STREETSCAPE/18-14 FONTAINE AVENUE STREETSCAPE IMPROVEMENTS
Questions shall be directed to Crystal Weller in writing at purchasing@charlottesville.org.
CLOSED
IFB#FLEET ADMIN IMPROVEMENTS/18-23

BID TAB
NOTICE OF AWARD
FLEET ADMINISTRATION IMPROVEMENTS
Questions shall be directed to R.J. Narkie in writing at narkie@charlottesville.org.
CLOSED
RFQ# SCHENKS TREE PLANTING 2017

NOTICE OF AWARD
SCHENKS LANDSCAPE/TREE PLANTING 2017
 Questions shall be directed to Kathryn McNannay in writing at  mcnannay@charlottesville.org.
CLOSED
 RFP# RISK MGMT CONSULTANT 18-11

 ADDENDUM #1
 RISK MANAGEMENT ADVISORY SERVICES
Questions shall be directed to Jessica Rice in writing at purchasing@charlottesville.org.
CLOSED

IFB#JACKSON VIA CHILLER REPLACE 18-22

Bid Tab

Notice of Award

JACKSON VIA CHILLER REPLACEMENT
Questions shall be directed to Gerry Martin in writing at marting@charlottesville.org.

 

CLOSED

 

IFB#PRINT CITY NOTES/18-20

Bid Tab

PRINT CITY NOTES
Questions shall be directed to Vernice Grooms in writing at purchasing@charlottesville.org.
CLOSED
 
RFQ#Ridge Street Fire Station Lockers  RIDGE STREET FIRE STATION LOCKERS
Questions shall be directed to TIm Breitenbach in writing atbreitenbach@charlottesville.org.
CLOSED

IFB#MCINTIRE RAILROAD PEDESTRIAN BRIDGE/17-08

Bid Tab

Notice of Award

MCINTIRE RAILROAD PEDESTRIAN BRIDGE

VDOT Project No: EN09-104-114, P101, C501 (UPC 94281)
FHWA No.: TEA-5104(176)
Questions shall be directed to Vernice Grooms in writing at purchasing@charlottesville.org.

CLOSED

RFP#EAST HIGH
STREETSCAPE/17-71

EAST HIGH STREETSCAPE IMPROVEMENTS
Questions shall be directed to Crystal Weller in writing at purchasing@charlottesville.org.
CLOSED

RFP#EMMET
STREETSCAPE/17-82

EMMET STREETSCAPE IMPROVEMENTS
Questions shall be directed to Crystal Weller in writing
at purchasing@charlottesville.org.
CLOSED

 CANCELLED

RFP#TRAFFIC SIGN
INVENTORY/17-98

TRAFFIC SIGN & DATABASE CREATION SERVICES
Questions shall submitted in writing at
purchasing@charlottesville.org
CLOSED
RFP#IN-CAR 
CAMERA SYSTEM/17-93
IN-CAR CAMERA SYSTEM FOR CHARLOTTESVILLE
POLICE DEPARTMENT
Questions shall be directed to Crystal Weller in writing
 at purchasing@charlottesville.org.
CLOSED 

RFP#DEER MANAGEMENT/17-83

DEER MANAGEMENT AND CULLING SERVICES
Questions shall be directed to Crystal Weller in writing
at purchasing@charlottesville.org.

CLOSED  

RFP#FEASIBILITY STUDY/17-77

FEASIBILITY STUDY - CONFERENCE/CONVENTION
CENTER
Questions shall be directed to Vernice Grooms
in writing at purchasing@charlottesville.org. 

CLOSED
RFP# SERVICE STUDY WATER & WASTEWATER 18-07

NOTICE OF AWARD

COST OF SERVICE STUDY FOR WATER AND
WASTEWATER
Questions shall be directed to Kathryn McNannay
in writing at mcnannay@charlottesville.org
CLOSED 

CANCELLED

RFP#PFT & WELLNESS PROGRAM/18-02

PHYSICAL FITNESS TRAINING AND
WELLNESS PROGRAM
Questions shall be directed to Crystal Weller in writing
 at purchasing@charlottesville.org.

CLOSED

 RFQ# Millmont Bus Stop Improvement (CAT) 18-08 MILLMONT BUS STOP IMPROVEMENTS
Questions shall be directed to Christina Downey in writing at downeyc@charlottesville.org.

CLOSED

 RFP#OMD SERVICES/18-05

Notice of Intent to Award
OPERATING MEDICAL DIRECTOR SERVICES FOR CHARLOTTESVILLE FIRE DEPARTMENT

Questions shall be directed to Crystal Weller in writing
 at purchasing@charlottesville.org.

CLOSED 
 RFP# WATER LEAK DETECT SURVEY 18-12

NOTICE OF AWARD

WATER LEAK DETECT SURVEY
Questions shall be directed to Kathryn McNannay in writing at mcnannay@charlottesville.org.

CLOSED 

 RFP# AUTOMATIC CHAINS 18-19

Notice of Award

AUTOMATIC TIRE CHAINS FOR FLEET VEHICLES
Questions shall be directed to David Bakhshaee in writing at purchasing@charlottesville.org.
CLOSED 

 

MAP - CITY VISITOR PARKING

To download a copy of the Vendor Appeal Procedure's please click on the following link:
Vendor Appeals Procedure

 SOLE SOURCE POSTING - Periodic software and hardware support services (Customized software system).
Questions shall be directed to Pamela Logan in writing at purchasing@charlottesville.org. 
AUTO BODY REPAIR SERVICES FOR CITY-OWNED VEHICLES
 Questions shall be directed to Jessica Rice in writing at purchasing@charlottesville.org.
AUTO BODY REPAIR SERVICES FOR CITY-OWNED VEHICLES
 Questions shall be directed to Jessica Rice in writing at purchasing@charlottesville.org.

FOREST HILLS WORK SPECIFICATIONS

FOREST HILLS PARK SPRAY GROUND RESURFACING 
Questions shall be directed to Vernice Grooms in writing at purchasing@charlottesville.org.

An optional pre-bid conference has been scheduled for October 6, 2016 at 2:00pm, see IFB for details.

 SCHENKS LANDSCAPE/TREE PLANTING 2017
 Questions shall be directed to Kathryn McNannay in writing at mcnannay@charlottesville.org.
 SCHENKS LANDSCAPE/TREE PLANTING 2017
 Questions shall be directed to Kathryn McNannay in writing at mcnannay@charlottesville.org.

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