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Below are the bids and proposals currently being solicited and the closing dates for each, and sole source postings. They can be downloaded directly from this site or you can request a copy by phone, fax or email to Procurement and Risk Management Services. If you download a bid or proposal it is strongly recommended that you notify us which bid or proposal you've downloaded along with your name, address, phone and fax numbers, and email address so that we can notify you of any addenda issued. Bidders are cautioned to be certain that they have the latest version of the request for bid or proposal before submitting. The recipient of any downloaded documents from this website who does not notify us as stipulated above assumes full responsibility for checking for any subsequent addenda. Addenda will be added to the website as soon as possible after they are issued. The City assumes no responsibility for informing recipients of downloaded documents or changes to original documents and it is the sole responsibility of those businesses to insure that they have copies of any addenda.

For Charlottesville City Schools bids and proposals currently being solicited click on the following link:
http://charlottesvilleschools.org/RFPs 


BID/PROPOSAL #
DESCRIPTION


DUE DATE

IFB#SOUTHERN MCINTIRE TRAIL/19-03

South Trail Bid Set

SOUTHERN MCINTIRE TRAIL CONSTRUCTION
Questions shall be directed in writing to Vernice Grooms at purchasing@charlottesville.org.

A Pre-Bid Meeting has been scheduled 10:00 am on July 10, 2018. See IFB for details.

 07/24/2018 2:00 PM
IFB #TRANSIT SHELTERS & BENCHES/18-73 TRANSIT SHELTERS & BENCHES
Questions shall be directed in writing to David Bakhshaee at purchasing@charlottesville.org. 

07/18/2018

2:00 PM

IFB#PEN PARK TENNIS COURTS RENO/19-02

Exterior Athletic Equipment
Asphalt Paving
LPDA Pen Park Tennis Court Bid Set

PEN PARK TENNIS COURT RENOVATIONS
Questions shall be directed in writing to Vernice Grooms at purchasing@charlottesville.org.

A Pre-Bid Meeting has been scheduled for 10:00 am on June 29, 2018. See IFB for details.

 07/12/2018
2:00 PM

 RFI# GREEN STORMWATER INFRASTRUCTURE (GSI) GREEN STORMWATER INFRASTRUCTURE (GSI)
Questions shall be directed in writing to Kathryn McNannay at mcnannay@charlottesville.org.
07/11/2018
5:00 PM 

IFB# CITYWIDE PEST CONTROL/19-08

ADDENDUM #1

Attachment J - Annual Pest and Termite Evaluation and Findings Report

CITYWIDE PEST CONTROL SERVICES
Questions shall be directed in writing to Deanna Scarsone at purchasing@charlottesville.org.

*new date*

07/03/2018

2:00 PM 
IFB#ERTS & ADAPTER KITS/19-10

WATER ERTS & ERT ADAPTER KITS
Questions shall be directed to Vernice Grooms in writing at purchasing@charlottesville.org.

 07/02/2018 2:00 PM
 

IFB# ON-CALL INSTALL OF GAS MAINS & SERVICES 19-06

EXHIBIT A-Public Way During Construction

ADDENDUM #1

ON-CALL INSTALLATION OF GAS MAINS AND SERVICES - NEW BUSINESS
All questions shall be directed in writing to Kathryn McNannay at mcnannay@charlottesville.org.

*new date* 

06/29/2018
10:00 AM 

 
 IFB #POLICE DUTY GEAR/19-07 CPD DUTY GEAR
Questions shall be directed in writing to David Bakhshaee at purchasing@charlottesville.org. 

06/27/2018

2:00 PM

IFB#CURB RAMP IMPROVEMENTS/19-01

BIDDER'S LIST

Construction Drawings:

FULL SET

ADARamps_10th_PageBidLocationsFinal

ADDENDUM #1

ADDENDUM #2

CURB RAMP IMPROVEMENTS CITYWIDE

Questions shall be directed in writing to Crystal Weller at purchasing@charlottesville.org.

See solicitation for details on PreBid Meeting. 

PreBid Meeting Attendance

PreBid Meeting Summary

 

06/27/2018 

2:00 PM

IFB#CONCRETE/18-77

CONCRETE & ADMIXTURE PREMIUMS
Questions shall be directed in writing to Crystal Weller at purchasing@charlottesville.org.

06/26/2018
2:00 PM

 
RFP#PARKING EQUIPMENT/18-68

ADDENDUM #1

ADDENDUM #2

ADDENDUM #3

ADDENDUM #4

ADDENDUM #5

PARKING EQUIPMENT FOR MARKET STREET PARKING GARAGE
Questions shall be directed in writing to Crystal Weller at purchasing@charlottesville.org.

*new date*

6/21/2018
2:00 PM

 
 SS #18-10

NOTICE OF INTENT TO AWARD A CONTRACT ON A SOLE SOURCE BASIS. 
Contractor: WESTERN BRANCH DIESEL, INC. 
All questions shall be directed in writing to David Bakhshaee at purchasing@charlottesville.org. 

POSTED
06/11/2018 
RFQ#APPRAISAL SERVICES/OED-2018 #2 APPRAISAL SERVICES
Questions shall be directed in writing to Crystal Weller at purchasing@charlottesville.org.
CLOSED 
RFP# DOWNTOWN PARKS INTERIM MASTER PLAN 18-60

Attachment A - BRC Recommendations

Attachment B - Council Resolutions 2017

Attachments C-F - Areal Photos

Attachment G - Deed - Emancipation Park

Attachment H - Deed - Justice Park

Attachment I - Master Planning Process

Attachment J - Virginia Code - War Memorials Title 15.2 Chapter18 Section 15

Attachment K - Charlottesville Circuit Court Ruling February 2018

Addendum #1-DOWNTOWN PARKS INTERIM MASTER PLAN

Pre-Proposal Conference Sign-In Sheet

Potential Offerors List
DOWNTOWN PARKS INTERIM MASTER PLAN
All questions shall be directed in writing to Jennifer Stieffenhofer at purchasing@charlottesville.org.

CLOSED

 

 


 

IFB# CATEC CLASSROOM MODIFICATIONS/18-74

BID TAB

CATEC CLASSROOM MODIFICATIONS
Questions shall be directed in writing to R.J. Narkie at narkie@charlottesville.org.

An optional prebid meeting will be held on May 23, 2018. See IFB for details.

Due to the length, complexity and technical nature of this solicitation, it is not being posted on the City website in an ADA accessible format; however, accommodations will be made upon request by calling (434) 970-3302.
CLOSED
SS #18-08 NOTICE OF AWARD OF CONTRACT ON SOLE SOURCE BASIS
Contractor: FORTE PAYMENT SYSTEMS, INC.
Questions shall be directed in writing to Vernice Grooms at purchasing@charlottesville.org.
POSTED
6/1/2018 

 IFB #TRANSIT TOWING SERVICES/18-72

BID TABULATION

NOTICE OF INTENT TO AWARD

TRANSIT TOWING SERVICES
Questions shall be directed in writing to David Bakhshaee at purchasing@charlottesville.org. 

*REVISED PRICING SCHEDULE*

CLOSED 

IFB#FIRE ALARM & SPRINKLER INSPECT/18-53

BID TABULATION

FIRE ALARM SYSTEMS AND SPRINKLER INSPECTIONS
Questions shall be directed to Vernice Grooms in writing at purchasing@charlottesville.org. 

CLOSED

IFB#ON-CALL MISC CONSTRUCTION -SMALL PROJECTS/18-55

ON-CALL MISC CONSTRUCTION AND RELATED SERVICES -SMALL PROJECTS
Questions shall be directed in writing to Crystal Weller at purchasing@charlottesville.org.

  CLOSED

IFB#GREENBRIER TRAIL REHAB/18-54

BID TAB

NOTICE OF AWARD

GREENBRIER TRAIL REHABILITATION PROJECT
Questions shall be directed in writing to Crystal Weller at purchasing@charlottesville.org.

 CLOSED 

IFB#JACKSON VIA SAFE ROUTES TO SCHOOL/18-69

BID TAB

NOTICE OF AWARD

JACKSON VIA SAFE ROUTES TO SCHOOL PROJECT

VDOT PROJECT #
EN14-104-104, P101, R201, C501
UPC# 105921

Questions shall be directed in writing to Crystal Weller at purchasing@charlottesville.org.

 CLOSED

IFB#CLARK ELEMENTARY MODERNIZATION/18-71

BID TAB

NOTICE OF AWARD

CLARK ELEMENTARY MODERNIZATION
Questions shall be directed in writing to Michael Goddard at goddardm@charlottesville.org.

Due to the length, complexity and technical nature of this solicitation, it is not being posted on the City website in an ADA accessible format; however, accommodations will be made upon request by calling (434) 970-3302.

CLOSED

IFB#CIRCUIT COURTHOUSE RENOVATION AND ADDITION/18‐26

NOTICE OF CANCELLATION

CIRCUIT COURTHOUSE RENOVATION & ADDITION
Questions shall be directed in writing to Scott Hendrix at hendrix@charlottesville.org.

 

CLOSED

IFB# BURNLEY-MORAN & JOHNSON AUDITORIUM UPGRADES/18-67

BID TAB

NOTICE OF AWARD

BURNLEY-MORAN & JOHNSON AUDITORIUM UPGRADES
Questions shall be directed in writing to Scott Hendrix at hendrix@charlottesville.org.

CLOSED 

IFB# CHS FIELDHOUSE RENOVATION/18-66

 BID TAB

NOTICE OF AWARD

CHS FIELDHOUSE RENOVATION
Questions shall be directed in writing to Michael Goddard at goddardm@charlottesville.org.

Due to the length, complexity and technical nature of this solicitation, it is not being posted on the City website in an ADA accessible format; however, accommodations will be made upon request by calling (434) 970-3302.
CLOSED
IFB#MCINTIRE ROOF REPLACEMENT/18-61

BID TAB

NOTICE OF AWARD
MCINTIRE ROOF REPLACEMENT
Questions shall be directed in writing to RJ Narkie at narkie@charlottesville.org.

An optional prebid conference will be held on March 27, 2018 at 10 AM. See IFB for details.
 CLOSED
IFB# CATEC Int Pnt 18-62

CATEC INTERIOR PAINTING - SUMMER 2018
All questions shall be directed in writing to Dale Boone at booned@charlottesville.org
CLOSED

IFB#CIRCUIT COURT SWING SPACE/18-59

BID TAB

NOTICE OF AWARD

CIRCUIT COURT SWING SPACE
Questions shall be directed in writing to Scott Hendrix at hendrix@charlottesville.org.
CLOSED

RFP#BUSINESS MAPPING PROCESS/18-27

 BUSINESS PROCESS MAPPING SERVICES
Questions shall be directed in writing to Crystal Weller at purchasing@charlottesville.org.
CLOSED 

RFP #TRAFFIC SIGN INVENTORY/18-59

 TRAFFIC SIGN INVENTORY & DATABASE CREATION SERVICES

Questions shall be directed in writing to David Bakhshaee at purchasing@charlottesville.org. 

NEW DUE DATE. 

SHAPE FILE DOCUMENTS CAN BE FOUND HERE

CLOSED  

IFB# Charlottesville H. S. Int.Pnt 18-04

Bid Tab

CHARLOTTESVILLE HIGH SCHOOL INTERIOR PAINTING - SUMMER 2018
Questions shall be directed in writing to Dale Boone at booned@charlottesville.org.
CLOSED 

RFP# WATER INFRASTRUCTURE ENGINEER 18-45

NOTICE OF INTENT TO AWARD

WATER INFRASTRUCTURE ENGINEER
Questions shall be directed in writing to Kathryn McNannay at mcnannay@charlottesville.org.
CLOSED

RFP#HEALTH & FITNESS FACILITIES/18-36

NOTICE OF INTENT OF AWARD

HEALTH & FITNESS FACILITIES
Questions shall be directed in writing to Crystal Weller at purchasing@charlottesville.org.

CLOSED 

RFP#CVILLE BRIDGES/18-41

NOTICE OF INTENT TO AWARD

CVILLE SGR BRIDGE REPAIRS
Questions shall be directed in writing to Crystal Weller at purchasing@charlottesville.org.

CLOSED 

 IFB# BUFORD RHP-1 REPLACE/18-50

BID TAB

NOTICE OF AWARD

 BUFORD MIDDLE SCHOOL, RHP-1 REPLACEMENT
Questions shall be directed in writing to Gerry Martin at marting@charlottesville.org.

 

CLOSED

RFP#DISPROPORTIONATE MINORITY STUDY/18-43

NOTICE OF INTENT TO AWARD

DISPROPORTIONATE MINORITY STUDY - LOCAL CRIMINAL JUSTICE SYSTEM
Questions shall be directed to Vernice Grooms in writing at purchasing@charlottesville.org.
CLOSED

RFP #SCHOLASTIC DATABASE/18-39

SCHOLASTIC DATABASE
Questions shall be directed in writing to David Bakhshaee at purchasing@charlottesville.org.
 CLOSED

RFP# REPORTER SYSTEM 18-18

NOTICE OF INTENT TO AWARD

 CIRCUIT COURT REPORTER SYSTEM
 Questions shall be directed to David Bakhshaee in writing at   purchasing@charlottesville.org. 
 CLOSED
RFP#FONTAINE STREETSCAPE/18-14 FONTAINE AVENUE STREETSCAPE IMPROVEMENTS
Questions shall be directed to Crystal Weller in writing at purchasing@charlottesville.org.
CLOSED

 

 

 

 

 

MAP - CITY VISITOR PARKING

To download a copy of the Vendor Appeal Procedure's please click on the following link:
Vendor Appeals Procedure

 SOLE SOURCE POSTING - Periodic software and hardware support services (Customized software system).
Questions shall be directed to Pamela Logan in writing at purchasing@charlottesville.org. 
AUTO BODY REPAIR SERVICES FOR CITY-OWNED VEHICLES
 Questions shall be directed to Jessica Rice in writing at purchasing@charlottesville.org.
AUTO BODY REPAIR SERVICES FOR CITY-OWNED VEHICLES
 Questions shall be directed to Jessica Rice in writing at purchasing@charlottesville.org.

FOREST HILLS WORK SPECIFICATIONS

FOREST HILLS PARK SPRAY GROUND RESURFACING 
Questions shall be directed to Vernice Grooms in writing at purchasing@charlottesville.org.

An optional pre-bid conference has been scheduled for October 6, 2016 at 2:00pm, see IFB for details.

 SCHENKS LANDSCAPE/TREE PLANTING 2017
 Questions shall be directed to Kathryn McNannay in writing at mcnannay@charlottesville.org.
 SCHENKS LANDSCAPE/TREE PLANTING 2017
 Questions shall be directed to Kathryn McNannay in writing at mcnannay@charlottesville.org.

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