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Below are the bids and proposals currently being solicited and the closing dates for each, and sole source postings. They can be downloaded directly from this site or you can request a copy by phone, fax or email to Procurement and Risk Management Services. If you download a bid or proposal it is strongly recommended that you notify us which bid or proposal you've downloaded along with your name, address, phone and fax numbers, and email address so that we can notify you of any addenda issued. Bidders are cautioned to be certain that they have the latest version of the request for bid or proposal before submitting. The recipient of any downloaded documents from this website who does not notify us as stipulated above assumes full responsibility for checking for any subsequent addenda. Addenda will be added to the website as soon as possible after they are issued. The City assumes no responsibility for informing recipients of downloaded documents or changes to original documents and it is the sole responsibility of those businesses to insure that they have copies of any addenda.

For Charlottesville City Schools bids and proposals currently being solicited click on the following link:
http://charlottesvilleschools.org/RFPs 


BID/PROPOSAL #
DESCRIPTION


DUE DATE
IFB#WALKER UPPER ELEMENTARY SCHOOL BREEZEWAY ENCLOSURE/18-03

Drawings are available on the City's FTP site, see IFB for instructions.
WALKER UPPER ELEMENTARY SCHOOL BREEZEWAY ENCLOSURE/18-03
Questions shall be directing in writing to Michael Goddard at goddardm@charlottesville.org. 

An optional prebid conference will be held on Thursday January 25, 2018 at 2 PM. See IFB for details.
2/15/2018
2:00 PM 

IFB# GA LIBRARY IMPROVEMENT-18-37

Drawings are available on the City's FTP site, see IFB for instructions.

GORDON AVENUE LIBRARY IMPROVEMENTS
Questions shall be directing in writing to Michael Goddard at goddardm@charlottesville.org. 

An optional prebid conference will be held on Thursday January 16, 2018 at 2 PM. See IFB for details.
2/8/2018
2:00 PM
IFB# FOREST HILLS PARK STORMWATER RETROFIT BMP PROJECT 18-32

PROJECT SPECIFICATIONS

DRAWINGS

ADDENDUM #1


FOREST HILLS PARK STORMWATER RETROFIT BMP PROJECT
Questions shall be directed in writing to Kathryn McNannay at mcnannay@charlottesville.org
1/24/2018
2:00 PM 
RFQ# 8th Street NW Park 8TH STREET NW PARK LANDSCAPE ARCHITECTURE AND ENGINEERING PLAN
Questions shall be directed in writing to Tierra Howard at howardti@charlottesville.org.
1/12/2018
4:00 PM 
 Sole Source Notice
 SS#18-07
 L-Tron
 Drivers License Scanners
 Posted 
01/10/2018 

IFB# TRAFFIC STREET LIGHTS 18-34

ADDENDUM #1

NOTICE_OF_CANCELLATION

TRAFFIC STREET LIGHTS
Questions shall be directed in writing to David Bakhshaee at purchasing@charlottesville.org.

REVISED PRICING SCHEDULE

 CANCELLED
Sole Source Notice
SS#18-06
 AccessData Group, Inc.
 Forensic Toolkit Digital Investigations Software
 Posted
01/04/2018 
RFQ# 12-17 – Bicycle Lockers BICYCLE LOCKERS - MARKET STREET GARAGE
Questions shall be directed to Amanda Poncy in writing at poncy@charlottesville.org.
CLOSED
RFP# COACHING & FACILITATION
SERVICES/18-28

COACHING AND FACILITATION SERVICES
Questions shall be directed in writing to Vernice Grooms at purchasing@charlottesville.org.

CLOSED

IFB#REC CUSTODIAL SVCS/18-35

BID TAB

CUSTODIAL SERVICES FOR RECREATION FACILITIES
Questions shall be directed in writing to Vernice Grooms at purchasing@charlottesville.org.

 CLOSED

IFB#SNOW REMOVAL/18-31

BID TAB

NOTICE OF INTENT TO AWARD

SNOW REMOVAL SERVICES
Questions shall be directed in writing to Vernice Grooms at purchasing@charlottesville.org.

An optional prebid conference will be held on Friday, December 15, 2017. See IFB for details.

CLOSED
RFQ# 12-17 - Bicycle Lockers BICYCLE LOCKERS - MARKET STREET GARAGE
 Questions shall be directed in writing to Amanda Poncy at poncy@charlottesville.org.
CLOSED 

RFP #ONLINE LANGUAGE DATABASE/18-29

ADDENDUM #1

ADDENDUM #2

ONLINE LANGUAGE DATABASE
Questions shall be directed in writing to David Bakhshaee at purchasing@charlottesville.org.

NO PRE-PROPOSAL CONFERENCE SCHEDULED
CLOSED
RFQ #JMRL 2017-SC Desk

 SCOTTSVILLE LIBRARY CIRCULATION DESK
Questions shall be directed in writing to William Lyons at wlyons@jmrl.org. 

CLOSED

IFB#MINOR BRIDGE REPAIRS/18-30

BID TAB

NOTICE OF AWARD

 MINOR BRIDGE REPAIRS BELMONT BRIDGE (#1801)
Questions shall be directed to Crystal Weller in writing at purchasing@charlottesville.org.

NO PREBID IS SCHEDULED.

 CLOSED

IFB #TRANSIT CUMMINS ENGINES/18-25

NOTICE OF CANCELLATION

 TRANSIT CUMMINS ENGINES
Questions shall be directed in writing to David Bakhshaee at purchasing@charlottesville.org

CANCELLED 

RFP# REPORTER SYSTEM 18-18


 CIRCUIT COURT REPORTER SYSTEM
 Questions shall be directed to David Bakhshaee in writing at   purchasing@charlottesville.org. 
 CLOSED

IFB#NELSON/NORTHWOOD  
IMPROVEMENTS/18-16

BID TAB - UPDATED

NOTICE OF AWARD

 NELSON/NORTHWOOD IMPROVEMENT PROJECT
Questions shall be directed to Crystal Weller in writing at purchasing@charlottesville.org.

CLOSED
RFP#FONTAINE STREETSCAPE/18-14 FONTAINE AVENUE STREETSCAPE IMPROVEMENTS
Questions shall be directed to Crystal Weller in writing at purchasing@charlottesville.org.
CLOSED
RFQ# SCHENKS TREE PLANTING 2017

NOTICE OF AWARD
SCHENKS LANDSCAPE/TREE PLANTING 2017
Questions shall be directed to Kathryn McNannay in writing at mcnannay@charlottesville.org.
CLOSED
 RFP# RISK MGMT CONSULTANT 18-11

 ADDENDUM #1
RISK MANAGEMENT ADVISORY SERVICES
Questions shall be directed to Jessica Rice in writing at purchasing@charlottesville.org.
CLOSED

RFP#EAST HIGH
STREETSCAPE/17-71

NOTICE OF INTENT TO AWARD

EAST HIGH STREETSCAPE IMPROVEMENTS
Questions shall be directed to Crystal Weller in writing at purchasing@charlottesville.org.
CLOSED

RFP#EMMET
STREETSCAPE/17-82

EMMET STREETSCAPE IMPROVEMENTS
Questions shall be directed to Crystal Weller in writing
at purchasing@charlottesville.org.
CLOSED

 CANCELLED

RFP#TRAFFIC SIGN
INVENTORY/17-98

TRAFFIC SIGN & DATABASE CREATION SERVICES
Questions shall submitted in writing at
purchasing@charlottesville.org
CANCELLED
RFP#IN-CAR 
CAMERA SYSTEM/17-93
IN-CAR CAMERA SYSTEM FOR CHARLOTTESVILLE
POLICE DEPARTMENT
Questions shall be directed to Crystal Weller in writing
 at purchasing@charlottesville.org.
CLOSED 

RFP#DEER MANAGEMENT/17-83

NOTICE OF INTENT TO AWARD

DEER MANAGEMENT AND CULLING SERVICES
Questions shall be directed to Crystal Weller in writing
at purchasing@charlottesville.org.

CLOSED  

RFP#FEASIBILITY STUDY/17-77

FEASIBILITY STUDY - CONFERENCE/CONVENTION
CENTER
Questions shall be directed to Vernice Grooms
in writing at purchasing@charlottesville.org. 

CANCELLED

CANCELLED

RFP#PFT & WELLNESS PROGRAM/18-02


PHYSICAL FITNESS TRAINING AND 
WELLNESS PROGRAM
Questions shall be directed to Crystal Weller in writing
 at purchasing@charlottesville.org.
CANCELLED

RFQ# Millmont Bus Stop Improvement (CAT) 18-08

MILLMONT BUS STOP IMPROVEMENTS
Questions shall be directed to Christina Downey in writing at downeyc@charlottesville.org.

CLOSED

 

MAP - CITY VISITOR PARKING

To download a copy of the Vendor Appeal Procedure's please click on the following link:
Vendor Appeals Procedure

 SOLE SOURCE POSTING - Periodic software and hardware support services (Customized software system).
Questions shall be directed to Pamela Logan in writing at purchasing@charlottesville.org. 
AUTO BODY REPAIR SERVICES FOR CITY-OWNED VEHICLES
 Questions shall be directed to Jessica Rice in writing at purchasing@charlottesville.org.
AUTO BODY REPAIR SERVICES FOR CITY-OWNED VEHICLES
 Questions shall be directed to Jessica Rice in writing at purchasing@charlottesville.org.

FOREST HILLS WORK SPECIFICATIONS

FOREST HILLS PARK SPRAY GROUND RESURFACING 
Questions shall be directed to Vernice Grooms in writing at purchasing@charlottesville.org.

An optional pre-bid conference has been scheduled for October 6, 2016 at 2:00pm, see IFB for details.

 SCHENKS LANDSCAPE/TREE PLANTING 2017
 Questions shall be directed to Kathryn McNannay in writing at mcnannay@charlottesville.org.
 SCHENKS LANDSCAPE/TREE PLANTING 2017
 Questions shall be directed to Kathryn McNannay in writing at mcnannay@charlottesville.org.

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